Project portfolio monitoring for national ministry



A national ministry of roads wants to track the progress and quality of all federal road building projects.


  • Bi-weekly aggregation of data from multiple sources (decentral project status reports, time sheets, budget and spending from central IT systems, lab results from web service)
  • Multiple reports/analyses with individual filters to provide both high level overviews and drill-down to projects/suppliers

Technical solution

  • Small Excel-based survey distributed to project manager for bi-weekly completion
  • Central Excel tool to consolidate data from all sources and provide reporting


  • Ministry achieved full transparency of all on-going projects
  • The tool facilitates stakeholder involvement across all levels, especially between vendor and project management
  • Powerful reporting functionality allows for cross-vendor comparison, supporting vendor assessment for future projects
Public Services
Tool type
Dashboards & heatmaps
Project duration
3 months
d2i effort
10 MD
Data volume
120 projects
Biweekly reporting
15 KPIs
Tools involved
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